Electronic Cargo Manifests
(SAM-M3) |
| Goals |
- Comply with SHCP’s requirements
- Generate an electronic data interchange process to make the maritime activity more efficient
- Facilitate and provide security to foreign commerce and control to the cargo flow.
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| Current situation |
- AMANAC is the only association that, caring about the compliance of established rules, has worked together with Customs to develop and enhance the electronic manifest system. This way, shipping agencies that transmit their cargo manifests through AMANAC, provide to Customs authorities the information about all the goods carried by ships, in an easy to handle format.
- Since the beginning of the project in 2002, no failures that could stop or delay any Shipping Agency’s manifests transmission has happened; this demonstrates that the service level provided by AMANAC is outstanding and professional, plus the personalized support for every member agency.
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| Electronic Data Transmission: Legal Foundation |
General Character Rules in Foreign Trade Matters for 2008
- Rule 2.4.5. For the effects of the provisions of articles 20, fraction IV, second paragraph and VII; 36 penultimate paragraph of the Law, and 14, 15 and 32 of the Regulations, the following will be applicable:
The maritime transportation companies shall provide all relative information pertaining to the merchandise carried and consigned in the cargo manifest, through the electronic transmission of data to the associations or the guild chambers system, to which the general steamship agents or port agents belong, without the need to physically present the information before the customs authorities. The compensations for the above mentioned services will be established by the parties.
More information
- Rule 2.4.13. For the effects of the provisions of articles 1, 20, fraction IV and VII, and 36 penultimate paragraph of the Law, International Freight Forwarders should give the information about the merchandise for the persons to make a contract the service of maritime transportation, the following will be applicable:
The International Freight Forwarders shall provide all relative information pertaining to the merchandise carried and consigned in the cargo manifest, through the electronic transmission of data to the associations or the guild chambers system. The compensations for the above mentioned services will be established by the parties.
More information
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| Manifest sending process |
| Shipping Agency-AMANAC electronic exchange scheme |
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- The shipping agency generates the manifest file with the required electronic file structure
- Users access AMANAC’s website, after validating themselves with their password
- Users upload the manifest to AMANAC’s server.
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AMANAC's Server |
- Encrypts the files
- Checks the file for viruses
- Checks the file’s integrity
- Assigns Unique Number of Manifest
- Issues AMANAC’s reception notice to the user’s email
- Transmits the file to Customs
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| Customs' Process |
- Verifies the file’s structure and issues a response file known as electronic acknowledgement of receipt
- AMANAC receives the acknowledgement file and sends it to the Shipping Agency that transmitted the manifest file
- The shipping agency receives the Custom receipt
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| AMANAC-Customs infrastructure |
- AMANAC counts with high-end web servers, dedicated to the reception and transmission of manifests files
- A security system encrypts the file from the shipping agency to AMAMAC’s server
- A DS0 @ 64 KB dedicated link for connectivity with Customs’ National Processing Center
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| General Connection Diagram |
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| Remarks |
- The shipping agencies must adequate their systems to generate SAM-M3 files according to Customs’ guidelines
- The shipping agencies that do not count with their own system to generate files can develop it or obtain “Seaman”, a system developed by AMANAC.
- The shipping agencies must have internet service to transmit the electronic manifest.
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| Risk factors |
- In case of not being able to transmit due to contingence, Customs will determine the procedure to follow
- In case that the agency cannot access internet, it must develop its own contingence plan
- AMANAC counts with a redundancy system for both files reception and transmission.
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For more information regarding the requirements for electronic transmissions through AMANAC, please contact us:
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